Support Center

Managing Address Books

Last Updated: Jan 05, 2016 01:01PM EST
Address books in WebMail are used to display and share contact information. You can create multiple address books for personal use; however a contact can only be a member of one address book at a time.
WebMail also provides two types of access permissions when sharing address books. For example, you share an address book with Public permissions with specified users or an entire domain. The Public permissions will grant view only access to your Address Book. Alternately, you can grant edit permissions to specified users by enabling Private permissions.
Subscribed Address Books are Address Books that you have access to, which have been published (shared) by other email account owners. If a Address Books has been shared with the domain or specifically with you, it will appear in the list of Available Shared Address Books.
 
The Contacts Secondary menu displays the following Address Books:
  • Personal Address Books – a collection of address books that are used to group contacts for viewing or sharing.
  • Shared Address Books – a list of address books that you have made public for sharing by specific individuals or domain-wide.
  • Subscribed Address Books – a list of address books that you are accessing but belongs to another account within your domain.
To Create an Address Book:
  1. In the Contacts Secondary menu, click the Address Books Add icon.
  2. On the New Address Book screen, enter a name for your book in the Title field. 
  • To share your book with all contacts within your domain, select Public or Private from the Share with all domain users drop-down.
    Public – allows specified accounts to view contact information. Editing is not available.
  • Private – allows the specified accounts to edit contact information once they have subscribed to address book.
Note: If you grant Public sharing level across the domain, anyone subscribed to this address book can make edits to the contact details – including the delete option.
  1. To share your book with specific users within your domain, enter their email addressed in the Share with specific users drop-down.
  2. Click Save.
To Share an Address Book:
  1. In the Contacts Secondary menu, click the Address Book that you want to share.
  2. In the Edit Address book screen, complete the following:
  • To share your book with all contacts within your domain, select Public or Private from the Share with all domain users drop-down.
    Public – allows specified accounts to view contact information. Editing is not available.
  • Private – allows the specified accounts to edit contact information once they have subscribed to address book.
Note: If you grant Public sharing level across the domain, anyone subscribed to this address book can make edits to the contact details – including the delete option.
  1. Click Save.
To Subscribe to an Address Book:
  1. In the Contacts Secondary menu, click the Subscribed Books Add icon.
  2. On the Subscribe to an Address Book screen, search for the Address Book for which you want to subscribe.

Select the Calendar that you want be subscribed to and click Save.
The address book will be displayed in the left-hand pane under the Subscribed Address Books heading.

 

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